Accommodation

Online Accommodation Form

GUARANT International (further referred to also as the Conference Secretariat) has been appointed the official hotel accommodation agent and will gladly handle all related arrangements. Accommodation of various categories is provided at discounted prices near the Czech University of Life Sciences.

GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone/e-mail with “discounted conference prices” and try to obtain your personal data including credit card details.

List of hotels

Hotel	Price in EUR SGL / DBL	Distance to the Czech University of Life Sciences
4☆
Vienna House Diplomat Prague – Superior room	98/126	15 minutes by bus
OREA Hotel Pyramida – Deluxe room	99/108	30 minutes by bus
Grand Hotel International – Standard room	77/90	14 minutes by bus
3☆
Hotel DAP – Standard room	93/106	15 minutes by bus
Hotel DAP – Standard single	82	15 minutes by bus
Masaryk Dormitory – Standard room	71/83	15 minutes by bus
Hotel accommodation of Czech University of Life Sciences – Superior room	67/101	next to the venue
Hotel accommodation of Czech University of Life Sciences – Standard+ room	58/83	next to the venue
Hotel accommodation of Czech University of Life Sciences – Standard room	51/70	next to the venue
Dormitory of Czech University of Life Sciences – Standard room *	40/60	next to the venue

*Reservation of accommodation in the Dormitory of Czech University of Life Sciences will be possible from May/June due to waiting for accommodation capacity in the dormitories. If you are interested in pre-booking accommodation in dormitory, please fill out this Interest Form. We will inform everyone who fills out the interest form about the reservation until May/June 2023.

All prices quoted are per room per night including breakfast, 10% VAT and city tax. Should VAT or city tax change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new price.

Please note that price of accommodation is not included in the registration fees.

Group reservations

Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Conference Secretariat at biologybutterflies@guarant.cz

Individual reservations

To make a hotel reservation, it is necessary to fill in the Online Accommodation Form, which is the part of the Online Registration Form. Your password is the same for both online forms.

Reservations will be processed on a “first come, first-served” basis. We recommend that you book your accommodation as soon as possible.

A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail. The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.

Any change or cancellation of the hotel reservation must be sent in writing at biologybutterflies@guarant.cz. Do not contact hotels directly.

Any changes in the reservation (except 100 % cancellation fee) will be subject to 10 EUR handling fee.

In case of cancellation of the event due to force majeure, GUARANT International reserves the right to charge a handling fee.

The appropriate refunds will be made after the Conference.

Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.

Cancellation conditions

The following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation.

Vienna House Diplomat Prague

CANCELLATIONS RECEIVED	CANCELLATION FEE
until 12 June 2023:	full refund, handling fee of 10 EUR will be deducted
13 June – 9 July 2023:	one-night cancellation fee
no show:	100 % cancellation fee for each cancelled night

In case of a no show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released. Please inform the Conference Secretariat of any change in your arrival as soon as possible.

OREA Hotel Pyramida Prague

CANCELLATIONS RECEIVED	CANCELLATION FEE
until 4 June 2023:	full refund, handling fee of 10 EUR will be deducted
5 June – 20 June 2023:	50 % cancellation fee for each cancelled night
21 June – 29 June 2023:	90 % cancellation fee for each cancelled night
from 30 June 2023 incl. no show:	100 % cancellation fee for each cancelled night

Hotel DAP

CANCELLATIONS RECEIVED	CANCELLATION FEE
until 5 June 2023:	full refund, handling fee of 10 EUR will be deducted
6 June – 27 June 2023:	50 % cancellation fee for each cancelled night
from 28 June 2023 incl. no show:	100 % cancellation fee for each cancelled night

Masaryk Dormitory

CANCELLATIONS RECEIVED	CANCELLATION FEE
until 12 June 2023:	full refund, handling fee of 10 EUR will be deducted
13 June – 20 June 2023:	20% of the price from the first night
21 June – 27 June 2023:	half-night cancellation fee
from 28 June 2023 incl. no show:	one-night cancellation fee

Hotel accommodation and Dormitory of the Czech University of Life Sciences

CANCELLATIONS RECEIVED	CANCELLATION FEE
until 12 June 2023:	full refund, handling fee of 10 EUR will be deducted
13 June – 20 June 2023:	20% of the price from the first night
21 June – 27 June 2023:	half-night cancellation fee
28 June – 3 July 2023:	one-night cancellation fee
from 4 July 2023 incl. no show:	100 % cancellation fee

Grand Hotel International

CANCELLATIONS RECEIVED	CANCELLATION FEE
until 20 June 2023:	full refund, handling fee of 10 EUR will be deducted
21 June – 29 June 2023:	one-night cancellation fee
from 30 June 2023 incl. no show:	100 % cancellation fee

Methods of payment

Accommodation fees must be paid in EUR by one of the following methods:

1. Credit or Debit Card

For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard and Visa.

2. Bank Transfer

The bank details including the 10-digit variable symbol will be automatically sent to your e-mail address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.

Please note that bank transfer payments will only be accepted by 26 June 2023 only. After this date, only payments by credit/debit cards will be accepted using the Online Payment System.

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.